.. vim: syntax=rst

.. _policy-policy_docs-collaborator:

=================================
Policy for External Collaborators
=================================



Accounts - for people who were at the Institute
-----------------------------------------------

- will remain intact for 90 days after departure
- reduced access will be imposed after 90 days
- home areas will be limited to 250MB
- access will be restricted with special
  rights given for various servers/clusters
  and tools/applications

Accounts - for external collaborators
-------------------------------------

- A reduced access account will be setup:

  - no email account
  - home area limited to 250MB
  - restricted rights to servers and applications

Code Repository
---------------

- Codes on the SVN server will be allowed to remain on the server as
  long as the individual continues to actively collaborate with the
  Institute's faculty
- Code repositories should be restricted to source and documentation
  only (essentially no data) - Data related to the repository should
  be placed in the group or centers work area with permission from the
  group/center Director. These rights will be granted on a user by
  user basis.  - For external collaborators, SVN repositories must be
  owned by Oden Institute faculty/staff

Software
--------

- Specific rights to use the Institute's licensed software packages
  will be given on an application by application basis for all
  programs contained on general Institute servers.  - Other software may be
  installed on th "External Users Servers" and will be available for
  use by external collaborators as long as the individual continues to
  actively work with faculty.  -- For example AVS and Cubit could
  be installed on the "External User Servers" and accessed by anyone
  with application righs.

Access to Oden Institute Network(s) via External Users Servers
--------------------------------------------------------------

- To facilitate continued remote interactions, the Institute will purchase (or
  designate) a small number of servers (and/or workstations) that will
  provide:

    - an access point for remote users to log into
    - a location for running small jobs or installed
      applications if needed
    - an access point to other system on the
      network if permissions are granted
    - a small temporary storage area that is not
      backed up

- These servers will be maintained as follows

    - standard OS distribution and updates
    - will not be backed up

Backups
-------
- Will be maintained for all home areas

   - for external users this is only 250MB

- Group/Center designated areas will be backed up
  on the present schedule and archived as needed
- The External Users Servers will not be backed up
  => for offsite individuals files that need
  to be backed up should be copied and/or
  moved to the Group/Center storage area.

TACC Resource Access
--------------------

- Individuals participating in joint projects may remain part of the
  working group after leaving the Oden Institute without effecting
  their access to TACC resources.