.. vim: syntax=rst

.. include:: ../global.rst

.. _email-index:

=====
Email
=====

.. warning:: UT ISO has updated policies surrounding access to web-based 
	  interfaces to University emails.  Two-factor Authentication 
	  is required when an employee or other individual providing 
	  services on behalf of the University who is working from a 
	  Remote Location accesses a web-based interface to University 
	  email.  Change to be effective October 09, 2018.  See 
	  `Information Resources Use and Security Policy`_ section
	  4.6.4.

We strongly recommend reading `University Email Accounts: Getting
Started`_ guide. 

.. toctree::
   :maxdepth: 1
   :hidden:
      
   o365admin
   evolution-ews

Simplified guide on :ref:`email-o365admin`.  

**NEW** :ref:`email-evolution-ews`.

Office 365
----------

Office 365 is a Microsoft hosted messaging solution that delivers the
capabilities of Microsoft Exchange as a cloud-based service. This means your
email services and data will be located in data centers owned and managed by
Microsoft. By utilizing this service, it removes the University’s operational
burden for an on-premises hosted email service.

Office 365 is available at no cost to current University of Texas at Austin
faculty, staff and students.

* 50 GB mailboxes
* Mac and PC desktop clients
* Web access via `Outlook Web App`_ (OWA)
* Mobile app access
* Optional mobile access available through ActiveSync
* Integrated address book and shared calendar through Outlook
* Secure access, security audits, service continuity, intrusion monitoring and
  high availability

Office 365 accounts are preferred over other email offerings at UT for the
following cases:

* You require calendar or resource (rooms, etc.) sharing with colleagues on
  Office 365.
* You require email encryption or digital signature.
* Your data is export controlled or subject to a Technology Control Plan,
  Non-Disclosure Agreement or Sensitive Data Control Plan.
* Your data is specifically protected by Health Insurance Portability and
  Accountability Act HIPAA or Federal Information Security Management Act FISMA.
* Your data is specifically protected by a contract (e.g., NSF, NIH, DOE) and
  prohibits the use of 3rd party services such as Google's Gmail service.

.. note:: Faculty and staff Office365 mailboxes are no longer created by Sysnet.
          Mailboxes are provisioned automatically by ITS. 

All information and more in the links below can be found on the UT's
ServiceNow `Office 365`_ knowledge base.

Quick links to ITS help docs
----------------------------
* `University Email Accounts: Getting Started`_ 
* `Using Your UT Official Student Email`_
* `Outlook Web App`_
* `Office 365 Management for Mailbox Owners`_
* `Outlook 365 Training Resources`_
* `Forwarding Email in Office 365`_
* `Mobile, android`_
* `Mobile, iPhone and iPad`_
* `What Happens to my Email After I Leave the University`_